Executive Member Duties Outline
President
President shall preside at all meetings of the Association with the usual privileges of his/her office and to act as official representative of the Association. He/She shall also be responsible for any duties as listed in the job descriptions section of the policies and procedures (amended 2015).
Vice President
The Vice-President shall assist the President in his/her duties and shall assume the duties of the President in his/her absence. He/She shall accede to the Presidency should the position become vacant during the course of a season and shall retain the presidency until the next annual meeting. He/She shall be responsible for the continuous up-dating of the Constitution and Bylaws. He/She will also be responsible to take on the role of Risk Manager as such he/she shall be responsible to supervise the activities of the Risk Management Program, and to inform the executive and members of the Association any areas of concern that need attention. He/She shall also be responsible for any duties as listed in the job descriptions section of the policies and procedures (amended 2015).
Secretary
The secretary shall keep a full and complete record of all meetings of the Association and of all business and correspondence. The secretary will ensure that all statements, list or other reports are filed as required by the British Columbia Societies Act. They shall turn over all files, communications and documents pertaining to the affairs of the association to their successor. The secretary shall also be responsible for the updating and maintenance of all websites and/or social medial sites. He/She shall also be responsible for any duties as listed in the job descriptions section of the policies and procedures (amended 2015).
Treasurer
The Treasurer shall be responsible for all monies handled by the Association. He/She shall maintain a continuous proper record which at all times must be up to date. He/She shall prepare a statement in the form of a balance sheet for the annual general meeting in accordance with the approval and requirements of the executive. He/She shall also be responsible for any duties as listed in the job descriptions section of the policies and procedures (amended 2015).
Registrar
The Registrar shall conduct the annual registration, shall maintain a permanent accurate and orderly record of all players, and shall be responsible for player registration with Hockey Canada and BC Hockey (amended 2015)as required, and shall be responsible for player`s birth certificates. It shall be the duty of the registrar to suspend a player upon the authority of the Executive. If there is paid membership, he/she shall issue membership fors and collect fees. He/She shall also be responsible for any duties as listed in the job descriptions section of the policies and procedures (amended 2015).
Head Coach
The head coach shall recommend ways in which the Association could improve its system with respect to players and coaches, to assist in helping to develop new coaches and a system for coaches meetings and to be responsible for such events; to be available to assist coaches, managers, players, executive and parents in settling disputes involving the above; to organize and assist in coaching clinics for all personnel to develop a better understanding of what we are trying to do. He/She shall also be responsible for any duties as listed in the job descriptions section of the policies and procedures (amended 2015).
Equipment Manager
The Equipment Manager shall be responsible for the purchase, maintenance, and repair, and inventory control of equipment and accessories. The equipment manager is to be allotted the sponsor fee plus and amount set annually for equipment. He/She shall also be responsible for any duties as listed in the job descriptions section of the policies and procedures (amended 2015).
Head Referee
The Head Referee shall liaise between the local referee’s association and Fort St. John Minor Hockey Association. He/She shall ensure that Hockey Canada and BC Hockey rules are being enforced (correctly applied and interpreted). He/She shall recruit, train (amended 2015) officials as directed by the Executive. He/She shall also be responsible for any duties as listed in the job descriptions section of the policies and procedures (amended 2015).
Female Representative
The Female Representative will be the TMHA liaison for BC Hockey and other associations with respect to our female players. He/She shall pass along information pertaining to any female clinics, tryouts, jambourees, etc to the Executive Team as well as the individual players, as necessary.
Team Director
The Division Directors shall be responsible for administration of the divisions in the manner prescribed by the Executive Committee and to ensure that all player participation and player movement of inter division trades are in the best interest of the boy/girl involved. Each director, with the approval of the executive may appont an assistant to assist him/her with his/her division. He/She will ensure that all paperwork for the division (ie: medical information, team first forms, etc is collected and filed appropriately. He/She shall also be responsible for any duties as listed in the job descriptions section of the policies and procedures (amended 2015).
